Records Coordinator

Location: Columbus Office

Description

This position is responsible for managing and facilitating the Records Management needs of the Columbus office in coordination with department staff.

Responsibilities Include:

  • Works closely with all levels of personnel to provide Records Management services specific to their practice group requirements and in accordance with established policies and procedures.
  • Provides project management for organizing and converting storage space areas.
  • Performs clerical tasks related to updating and maintaining legal files in accordance with established Records Management policies and procedures.
  • Locates, retrieves and delivers files and boxes.
  • Processes loose filing for centralized and offsite files in the firm’s storage facility.
  • Accesses, edits and maintains Records Management database.
  • Performs file inventory scans.
  • Monitors department shelf space and audits files for offsite storage.
  • Facilitates offsite storage file pick-up and delivery process; prepares and organizes paperwork, verifies file and box count, and confirms client/matter and box numbers for delivery.
  • Other related tasks and duties as assigned by the Columbus office COO and/or department manager.

General Requirements:

  • High School diploma or equivalent; some college coursework a plus
  • Prior experience working in a professional services environment; law firm Records Management experience preferred
  • Strong initiative and ability to work independently with minimal supervision
  • Ability to work productively with all levels of firm personnel, while participating as a team member
  • Effective oral and written communication skills; high degree of professionalism
  • High degree of organization, flexibility and reliability in order to set priorities and manage multiple responsibilities to ensure deadlines are met
  • Proficiency in Microsoft Windows/Office Suite XP and database experience preferred
  • Minimum typing speed of 40 wpm
  • Ability to regularly lift boxes containing files weighing approximately 40 pounds

Qualified candidates should send their resume with salary requirement to: Diane Cook, Calfee, Halter & Griswold LLP, 1100 Fifth Third Center, 21 East State Street, Columbus, OH 43215-4243, E-mail: hr@calfee.com, Fax: 216-241-0816. We are an Equal Opportunity Employer.